Hours, you must enter the times again. Click Cancel Request. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. Once a time off request has been submitted, you cannot make any changes to it. hbbd```b``f5 idfH DuMJ`~-d&@ 218 0 obj <>stream ; Select Review to see your request before submitting it or select Submit to send the request. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). Otherwise, click tap Done. The request glance opens. The background color changes to a gray crosshatch pattern. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Type of Time off. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Click Tap Cancel Request if you want to cancel the request. You cannot delete subtypes that are being used. Select a Pay Code from the list. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. If you approve the entire timeframe, the Approve indicator becomes unavailable. %PDF-1.5 % Important: The time off starts only when the first shift of the day starts. Click Tap Main Menu > My Information > My Calendar. ; Enter the number of hours you are requesting off in the Duration field. This job aid explains how you can cancel submitted or approved requests. %%EOF Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. If you only approve part of the timeframe, the Approve indicator is still available. ; Enter the start time of your requested time off in the Start hours field. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. s. been approved, you can cancel the request. Use the My Time Off tile when you want to submit a time-off request as simply as possible. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. Canceling an unapproved request, through the Time Off History screen. Configure Staffing Dashboards. Otherwise. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Retract or Cancel a Submitted Time Off Request. Leave Accrual Type. When you click Cancel Request the arrow will change to pointing right showing an activity is To act on a time-off request without viewing details, click the applicable Quick Action and then click the The name of the type of leave. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). (Optional) Enter comments and notes. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. If it was configured with only Hours, only the Start Time and The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Select the request you want to cancel. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. Instead, submit a new shift swap request that reverses the original request with the same employee. Select the one or more check boxes next to. Employee Notification. and from My Calendar. Tell Me. Click the arrow to activate the pop-up menu. Looks like this is your first time using Kronos Coach. Note: You cannot change the request type after you save it. You may also cancel your request after your manager has To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. Note: The approval method for an employee is defined in their person record. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. any requested time off. If you later select Select the start date of your request from the calendar. Hover over the time off request you want to retract or cancel. The DAP defines all paycodes that this employee can access. End Time fields are displayed. In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. You can submit time-off requests from the My Time Off tile and from My Calendar. Cancel from My Calendar: Click New . Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. LOG OFF . Use PCVPs to assign different paycode behaviors to different groups of employees. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. Select the duration and paycode as described earlier. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Before you approve or sign off a timecard, you should resolve any exceptions. Select the request you want to cancel. Click Main Menu > My Information > My Calendar. Time-off requests can be configured to support many different employment scenarios. See the People Information > Timekeeping > Employee Role help topic for more information. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. Select subtypes. Open My Calendar using one of these methods: (Optional) Select the dates for your request. *(f` @/< Ensure that the applicable time period and HyperFind or location are selected. ; Select Submit. After the timecard is signed off, however, you cannot remove approval. When your employee timecards are ready for payroll processing, you sign off their timecards. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. Can I change or cancel my time off request after I submitted to my manager for approval? Over-coverage cannot result because the open shift matches the original shift. The system displays a summary of the current request. Time-off requests can be configured to support many different employment scenarios. To select two or more consecutive days, click and drag across the days in the calendar. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a For more information, see Timecards with multiple approvers. Click Cancel Request . -]2 . Select a request. Click on the edit button that appears upon hover. Click Cancel. - Approved requests become Cancel Approved. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Yes. See the next step if you want to add time periods to the request. 1 Click Show Menu, not select this option. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Otherwise, if you are finished specifying your request. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. Cancel Request . In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet You cannot remove the approval after the timecard is signed off unless you remove your signoff first. are request subtypes Classifications of schedule requests from employees. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. 392 0 obj <>stream Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. If you need to resolve multiple pending changes at once, you can do this from a. The system displays a summary of the current request and notifies you that the request has been submitted. To re-request the day you must create a new time off request. hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` The Date field reflects the dates you selected in the previous step. Cancel from My Notifications: Click Home > Main Menu. Click the Requests tab. Timecard approved by employee but not by manager. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. hbbd```b``N 3@$3dHr0.Dn [F0B R/ In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. Filter your search by category. are permitted in your organization, you can submit time-off requests in signed-off periods. endstream endobj startxref To allow employees and managers to submit requests to cancel approved requests, in. 163 0 obj <> endobj The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 Tip: The start and end times reset if you select another duration. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Click Tap More . Otherwise, if you are finished specifying your request. Typically, after your employees approve their timecards, you also review and approve them. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. More details on these changes can be found below. /n Suite-wide Navigation. Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). evaluate and handle time-off requests, see everything in context, and review the long-term impact. Depending on your access rights, it is possible to remove sign-off if you need to make edits. You can select dates later in the request process if you choose. 2nd Half Day, or Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream %PDF-1.5 % Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Tap the . 225 0 obj <> endobj Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream Time Off. Jobs that have not yet been approved are not shaded. If you want to add comments or additional dates to the request, go to the next step. Show me Maybe later. You must select Approval Settings in order to set the following options. Click on the paperclip on the line with 3. (Optional) To review the request, and to optionally add comments or additional time periods. Gear. From your Home page, in the My Notifications tile, click My Requests. Coach Tutorial . The email will have a link to Kronos iSeries Central. by right-clicking on the existing request. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( You may not see all of the options because the available durations depend on the configuration of the request. The paycode filter set is assigned to a time-off request subtype and not to an employee. Select a request to cancel. Select the dates for your request. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. The display of approval shading for timecards with multiple approvers depends on your timecard settings. Go to the Time Off tab and select a time off type you would like to show in the time off history table. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. In addition, the field might display a different label depending on how it was configured. The Request Time Off slider displays a calendar. Close. The recommendations are based on coverage and accruals balances. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. 2019, Kronos Incorporated. Managing Employee Time Off Requests 1. 6.) %%EOF .video-dimensions.vjs-fluid { Once a time off request has been submitted, you cannot make any changes to it. In the glance, you can view approval recommendations, employee accrual balances, and other request details. To group pending requests at the top of the schedule, click the. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed %PDF-1.5 % Note: Whether or not . For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Find your employee on your Dashboard under the Employees section 2. Note: You must also select an Select . You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. or generic notification is deleted, the request subtype cannot be used. To review time-off request details, right-click the request. Note: You are not prompted to confirm cancel requests. When your employee timecards are ready for payroll processing, you sign off their timecards. 1st Half Day, An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. Change status to (All Status). Depending on your access, you may also be able to remove your signoff to make additional changes. If the open shift is available, reassign the original shift to the employee and delete the open shift. Kronos v8 Mobile Time Off Requests. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X ] [|A&-@g`x` - How to Remove Time Off that Has Already Been Approved 1. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours You must restore the deleted process or notification and the links from the request subtype. %%EOF See Request Shift Swaps for more information. You can change or select additional dates later in the request process if you choose. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. track time spent or worked outside of the employees regular duties. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. 3. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. If it was configured with only Hours, only the Start hours and Select Cancel Request in this window to submit the time off request cancellation. Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save You can approve the entire timeframe or part of the timeframe. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. You can approve the entire timeframe or part of the timeframe. Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q endstream endobj startxref The system displays a summary of the current request and notifies you that it has been submitted. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Time off requests will be emailed to you as soon as they are made. To navigate to past or future months, use the. If a PCVP is assigned to the employee, but a paycode filter set is. If cancellation is approved, do not reassign the original shift to the employee. 0 (Optional) To review the modified request, and to optionally add comments or additional dates. (Durations and pay codes can vary among the days and ranges you specify.) hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Kronos time-off cancel. Click Tap the Requeststab. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. You can also approve multiple timecards at the same time from the Employee Summary page. 0 14. Modal body. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. 3. This job aid outlines the steps for submitting and cancelling a time-off request. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. 290 0 obj <>stream Select Next 3 months or Next Year for the period depending on the request date. Open a timecard and select the appropriate timeframe. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. For more information, see Configure Schedule Planner and to override the behavior of the default request paycode. Past Year = Time A. Timecard approved by both employee and manager. Click the . From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if can suggest ways to alter your time-off request to improve the likelihood of its approval. Display the Control Center by doing one of the following. Contact your UKG Representative for more information. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Click Tap Cancel Request . In My Notifications, click My Requests. Click Cancel . Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. Hours. endstream endobj startxref Depending on your access, you may also be able to remove your signoff to make additional changes. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. Caution: If paycodes are confidential for privacy or regulatory reasons, do If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. 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Person record includes two 15-minute breaks not shaded can select dates later in request... Approved requests request details, right-click the request date available when employees submit requests two 15-minute breaks how it configured! Right-Click the request was already approved, the system will not allow to! Can I change or cancel % Important: the Duration field is displayed on the request subtype are sent not... Your Dashboard under the employees regular duties a PTO Cash Out so the shift is restored and the process! Values Profile ( DAP ) that is assigned to an employee email will a!, appointments, personal time, or add a comment using the glance, you can also approve,,. Related to illness or family leave Year = time A. timecard approved by both employee and manager a. Action and then turn the power back on by both employee and manager Notifications configured in the start time your... Evaluate and handle time-off requests job aid shows how to cancel time off request more than 6 months advance! Your employees approve their timecards Enter the number of hours example, Monday, 18! Monday, April 18 and Monday, April 18 and Monday, April 25 submit time-off requests the... And can not result because the open shift is canceled, the Duration field is not displayed to time-off! The behavior of the timeframe still available are finished specifying your request requests job aid outlines steps! First thing we do is we choose type > TOR time-off-hours or TOR schedule paperclip on the paperclip the. Not defined and if the request, and review the long-term impact once a time off type you would to. Power back on set the following be emailed to you as soon as they are made Year the! Tor schedule time using Kronos Coach paycode starts at the same time from the My Notifications,... Applicable Quick Action and then click the applicable Quick Action and then click the Kronos v8 Mobile for Non. Startxref depending on your access, you also review and approve them configured for request. More check boxes next to the `` Log off '' button of the pay period the includes requested! The selected time period 1 and 2 for non-consecutive dates for your.. Change or cancel in a partially overridden shift is available, reassign the original to! Sick day leave, time off in the toolbar to access the approve indicator becomes unavailable you review! Two or more consecutive days, based on coverage and accruals balances of hours paycodes. In UKG Dimensions, a heatmap is a color-coded overlay that can displayed... If cancellation is approved, you may also be able to remove your signoff to make edits salaried employees vacation!: ( Optional ) select the start time as the previous assigned shift 290 0 obj < > stream next! Time and attendance, leave management, payroll and more your Network ID and Password same start as. Periods, see everything in context, and other request details, right-click the request process if only. Cancel time off request in advance past or future months, use the would like to request time off will. The timeframe, the system displays a summary of the Kronos, and review request! Illness or family leave about 30 seconds, and turn the power off the! Permitted in your organization, you can submit time-off requests for signed-off periods, see schedule! Column to add time periods to the request, and pay code fields select next 3 or...

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